Visitor Management: How Can A Geofence Protect My Organization?


“Geofencing” is a term that is foreign to many people. In simple terms, a geofence is a GPS hotspot. It is similar to a Wi-Fi hotspot that you would purchase from a phone carrier to give you Internet access within so many feet of the hotspot.

Our SafeVisitor Visitor Management System ( paired with our free mobile app, utilizes geofencing to alert you when someone with the app on their phone is approaching your building.

Let’s discuss how this can be used for additional protection of your organization and provide convenience when checking in people who have previously been vetted by your organization.

Setting up a geofence is a simple process. First, you must determine the area you want to cover at a location. You may want to cover the entire building, the building plus parking, or maybe just the front entrance. Once that has been determined, the geofence is active and ready to be used.

To fully utilize the geofence in SafeVisitor, a few things have to be done by the person who has been vetted by your organization. They must :

  • download the SafeVisitor mobile app. This app is available in both the Apple and Android stores.

  • enter their SafeVisitor badge ID number that they would have received via email and the email address they used to register with SafeVisitor.

Once completed, if they have visited a building before,  they will see their badge in the app along with their picture.

That is all that’s needed. When a person comes for a visit, they will open the app and make sure that Location Services is turned on. When they approach the building and step inside the geofence hotspot area, the attendant will see them on their dashboard in the “Visitors Nearby” tab. The moment they are within that hotspot, the system will log them in the “Nearby Log”. The attendant can choose to leave them in the Visitors “Nearby tab” or click the arrow next to them and check them into SafeVisitor. Either way, their arrival to your location has been logged by the system in an efficient manner.

Geofencing can be especially useful when you are expecting many volunteers to arrive. By looking at the dashboard and verifying the person, the attendant can simply click the arrow next to the person on the dashboard to check the volunteer into the system. This allows the attendant to have a visual of the volunteer to compare to the picture on the dashboard without the volunteer having to physically scan into the building.

If you are interested in learning more about how SafeVisitor can protect your organization, you can sign up for a webinar by going to: